Academic Credit Registration and Refund Policies

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Many of our academic classes require admission to the university and/or admission to a program. Please contact the program representative or the registration line at (916) 278-6984 to learn more about course requirements, application information and registration policies.

Download the CCE Add/Drop Policy and Petition here.

Add Policy

Before you submit the Add/Drop Petition, please carefully review the following information.

Students are expected to add courses using My Sac State or calling (916) 278-6984 during regular 8 a.m. – 5 p.m. business hours prior to the first day of class. A late registration fee of $25 may be applied for registering after the course has started.

During the first 10% of class, you may add courses without needing special approval.

After 10% of your class has elapsed (for full semester classes: after the second week of the semester) you will be required to submit the Add Petition form:

  • Through the first 25% of class (for full semester classes: until Census Date)

Add requests require the approval of the instructor and department chair. You need to obtain the instructor’s approval either by having them sign your add petition or having them email your program coordinator directly with their written approval. It is your responsibility to ask the instructor to email the program coordinator. You must also obtain approval from the campus department chair (or designee) in the same manner.

  • Adds after the first 25% of class (for full semester classes: after Census Date)

Adds are not approved unless you present evidence of university error that prevented your timely registration. University error does not include failure to meet all payment deadlines. State your reasons for a late add request on a separate page and attach the Add/Drop Petition along with verification of the circumstances.

You will need to obtain the instructor’s approval either by having them sign your Add Petition or having them email your program coordinator directly with their written approval. It is your responsibility to ask the instructor to email the program coordinator. You must also obtain approval from the campus department chair (or designee) in the same manner.

The petition and documentation should be submitted to your CCE program coordinator.

Drop Policy

Although instructors may exercise their authority to administratively remove any student who fails to attend during the initial period of instruction, students should not assume they will be dropped. It is the responsibility of the student to drop themselves from the course or petition to drop after the deadline.

Not attending or not logging into class does not automatically drop you from the course nor does it remove your responsibility to drop yourself from the course. Students will receive a final grade of “F” or “WU” in courses they fail to drop officially.

Students who wish to withdraw from all courses should fill out the Semester Withdrawal Form. Contact your program coordinator for the form.

During the first 10% of your class (for full semester classes: through the second week of the semester) you may drop online in the My Sac State Student Center or by calling CCE Enrollment Services during regular 8 a.m. – 5 p.m. business hours at (916) 278-6984.

After 10% of your class has elapsed (for full semester classes: after the second week of the semester) you will be required to submit the Drop Petition. Depending on what point you are dropping after 10% of the class has elapsed, you are required to obtain and submit specific documentation:

  • Through the first 25% of your class (for full semester classes: until Census Date)

You need to obtain the instructor’s approval either by having them sign your drop petition or having them email your program coordinator directly with their written approval for you to drop. It is your responsibility to ask the instructor to email the program coordinator. You must also obtain the campus department chair’s (or designee’s) approval in the same manner.

  • After the first 25% through the first 40% of your class (for full semester classes: from Census through the 6th week of the semester)

You will need to follow the above procedures to submit your Drop Petition with both instructor and chair (or designee) approval, and also attach documentation of “serious and compelling” reasons why you need to drop.

  • After the first 40% of your class (for full semester classes: after the 6th week of the semester):

Drops are only approved due to career or medical related reasons beyond the control of the student (a student initiated job change, carrying an excessive work load or inadequate preparation does not qualify). The petition with all approvals including the College Dean’s (or designee’s) approval and documentation as outlined above must be submitted.

  • After 75% of the class has elapsed (for full semester classes: after the 8th week of the semester)

Drops are not permitted except in cases of documented emergencies beyond the student’s control which occur after 75% of the class elapsed. The petition with approvals and documentation must be submitted as outlined above. It is not possible to withdraw after the last day of instruction in a class.

The petition and documentation should be submitted to your CCE program coordinator.

If you are not admitted to Sacramento State you can drop a class by phone, mail or in person.

To drop by phone:
Call (916) 278-6984

To drop by mail or in person:
1) Download the Academic Credit Registration Form
2) Drop off at Napa Hall or mail the form to the address below:

CCE Credit Registration
3000 State University Drive
Sacramento, CA 95819

Refunds

Obtaining approval to drop a class does not grant you an automatic refund of course fees.

Refunds are still issued per your program’s refund policy. Generally, refunds are allowed according to the following timeline:

  • If you drop before the class starts, you will get a full refund minus a $10 processing fee.
     
  • If you drop any time within the first 25% of the course, including the first day of class, you will get a 65% refund minus a $10 processing fee. If you have not paid for your course yet, you will still owe the other 35% of your tuition. This fee will remain due on your account.
     
  • If you drop after the first 25% of the class has elapsed, you will not receive a refund. If you have not paid for your course, all fees will remain due on your account.

If you dropped after the full or partial refund deadline and would like to request a refund, please contact your program coordinator.

Again, not attending or not logging into your class does not remove your responsibility to pay your course fees if you are still officially enrolled.

Online Classes without a Set Meeting Pattern

Refunds for online classes without a set meeting pattern will be calculated based on total length of the class. A partial refund will be available for drops within the first 25% of the course. Drops made after 25% of the course has elapsed will not be eligible for a refund. Please contact our office for the partial refund date for specific classes.

What is a Designee?

The department chair and/or college dean may allow your program’s faculty coordinator to act as their designee and sign a petition on their behalf. Please check with your program coordinator to see if a designee’s signature is permitted.